Becker Big Lake Youth Hockey and Ice Association General Meeting Minutes
September 9, 2004, Becker Community Center, Becker, Mn

PRESENT: Scott Johanns, Jane Johanns, Dave Monson, Johna Nelson, Julie Mandler, Joelle Long, Lisa Ramerth, Chris Noponen, Cheryl Hurt, Deb Levens, Jill Downs, Brenda Graber, John Eisenreich, Brice Green, Dave Ramsdell, John Gilbertson, Mike Gonrowski, Lee Sweney, Trent Buness, Dave Darsow, Greg Molus, Ann Reed, Rich Reed, Lois Pegg, Kim Muench, Teresa Tonneslan, Mike Messman.

Meeting Called to Order - Chris Noponen at 7:07 pm

Minutes - Motion was called for and made by Lisa and seconded by Mike G. "to table August 23 Minutes." passed

Agenda - Johna made a motion and Jill seconded "to approve the Agenda as presented." passed

BBLYHA Treasurer's Report - Chelle was not present but had given information to Chris N. to present. (attached)
Checkbook balance approximately $7,000. Outstanding $2,352.36 ice bills. Tournaments paid $550. Receipts from Garage Sale $342. Motion by Lisa/seconded Brice "to accept the BBLYHA Treasurer's Report as presented." passed

BBLIA Treasurer's Report - Deb Levens presented report (attached). Motion by Lisa/Johna second "to accept the BBLIA Treasurer's Report as presented." passed

District 10 - John Gilbertson stated that Initial Declaration at meeting on Monday, which he and Mike Gonrowski will attend. Things could change after Evaluations. Motion by Dave Ramsdell/second Dave Darsow "to accept the District 10 Report as presented." passed

Fundraising
MN Wild Tickets John Gilbertson reported that the tickets were not selling very well. Has an October 9 deadline for the 100 tickets to the November 9 game. Has a November 18 deadline for the 200 tickets to the December 18 game against the Penguins. Selling the $15 tickets for $20.

Apparel Sold $53.50 at Registration. Association receives 10% of profit from sales.

Jersey Sponsorship Cheryl Hurt reported that we have received $500 and another $500 coming to be used for Mini Mite jerseys.

Calendars Deb Levens reported that she still needs high school pictures; all other pics are done/ready. Contacting businesses to place ads, which will help with cost of calendar. She has developed the ads as well as the entire calendar and she plans to submit to printer on Monday.

Hot Dog Wagon Cheryl Hurt reported a Hot Dog stand and Car Wash at the Freedom gas station in Big Lake on September 24, 25. 26. All proceeds ours--everything needed has been donated. Times depend on volunteers. Contact Cheryl to volunteer. PR out at Skating Dynamics (will include Pancake Breakfast information as well.)

Wreaths Jill Downs reported that the due date for orders and money is October 1. Get the forms and money to her by then. This is an "easy sell". Questions? Call Jill.

Pancake Breakfast Sunday, September 26 from 9-1 pm at the Big Lake American Legion. Johna's brother-in-law (the milkman) still willing to donate. Coborn's may be willing to donate as well.

Pictures Date has not been firmly set as of yet. Kim was asked to check to see when we are not skating. Coaches will not be available October 9 due to scheduling for PeeWee A. Pictures will not be taken "on ice" this year.

Motion was made and seconded "to accept the fundraising reports as presented." passed

Registration Lisa reported that any forms received up to Monday will be accepted; after that date the $50 late fee will be charged. All numbers are down but she is anticipating calls. Expect to have: Bantam--1; PeeWee-2; Squirt--2; Sr. Mite--2; Mini Mites--1. The USA Hockey Initiation Patches are no longer needed therefore were not ordered. Lisa reported that it is necessary that each year the "Consent to Treat" forms be completed instead of keeping them from year to year and just updating them. Motion by Jill/seconded by Deb "to accept the Registration Coordinator's report as presented." passed

ACE/Coaching Coordinator
Manuals Mike Gonrowski reported that the Skating Dynamics will be held this weekend; Evaluations next weekend. The high school coach was put together a manual. We could purchase 20 copies for $180 for our coaches. Includes the drills, terminology, etc. that he uses and would expect from our feeder program. Motion by Dave Ramsdell/seconded "to purchase 20 copies of the manual for $180 for use by our coaches." passed.


Red Line Coaching Clinic/Training Red Line is willing and able to come and present a Coaching Clinic to our coaches on September 20. Cost is $200 plus expenses. Motion by Mike Messman/seconded "to hire Red Line to come and hold a Coaching Clinic for our coaches." passed. Jane Johanns stated that she would contact Dan from Red Line to contact Mike G. and Kim M (ice scheduler) to set it up. Mike is to contact the coaches.

Motion by Dave Ramsdell/second Jill Downs "to accept the ACE/Coaching Coordinator Report as presented." passed

Equipment Johna presented her report (attached). She raised several issues and questions.
Goalie Equipment She stated that we are in need of new, larger goalie equipment. She will contact Kurt from Hockey Zone for prices, options. Motion by Lisa/seconded by Jill "that Johna is authorized to buy goalie equipment that is needed for the year after negotiating the best deal." passed The association should be billed.

Volunteer Hours According to the new Volunteer Hour Policy the hours that Johna has already put in to the organizing and inventorying the equipment, jerseys, etc. would not go towards the upcoming skating season. Motion by Lisa/seconded "to accept Johna's hours prior to registration for her volunteer hour account." passed

Fundraiser Materials Johna posed the question whether or not the past fundraiser items (bottles of water, water bottles, etc.) should be kept in the storage shed and inventoried by her as well. Motion made by Deb/seconded that "Johna should take over the Fundraising supplies, etc. and keep them in the storage shed." passed

Ice Scheduler Kim reported that by Evaluation weekend the first month of practice schedule will be completed. Mini Mites will begin practices in October. Motion by John/seconded "to accept the Ice Scheduler report as presented." passed

Volunteer Coordinator Tammie was not present/no report given. Question was raised as to whether or not assisting with the clock, penalty box, etc at games qualifies for volunteer hours. Will be discussed and decided by Board.

Arena Sub-Committee
First Option to Purchase Lois Pegg reported that what started out as a one-page document has "grown" into 7 pages after engaging the services of a Realtor attorney. The attorney was brought in to clear up questions, concerns, verbiage in the original draft before it is signed. The City of Big Lake passed zoning for commercial. Once Marly submits his final plat to the City we will be able to close on the land.

Charge of the Committee Lois raised the question as to where the committee stands? Is it under the Youth Hockey or Ice Association or it's own sub committee. Lois will continue as Ice Arena Chair. Motion made "to table decision as to how this committee is to operate until further investigation of past Minutes for clarification of previous decisions." passed

Missing Jerseys Discussion was held on the many jerseys still missing from last year and how to get them returned if possible. Lisa will call Team Managers to ask them to contact each of their team's families to check for jerseys and to bring them to October 7 Parent Meeting.

Motion by Mike Gonrowski/seconded by Dave Ramsdell to adjourn. passed.

Respectfully submitted, Brenda Graber, BBLYHA Secretary