Becker Big Lake Youth Hockey and Ice Association Minutes Annual Mandatory Parent Meeting
Thursday, November 4, 2004
7 pm - Becker Community Center Meeting Room

Board Members Present: Chelle Nelson, Jill Downs, Brice Green, Cheryl Hurt, Lisa Ramerth, Brenda Graber.
(see attached list for complete of all in attendance)

Call to Order - 7:05 pm by Chelle Nelson, BBLYHA Treasurer.

Meeting Minutes - The Minutes from the August 5, August 23, September 9, and October 7, 2004 meetings were reviewed. Motion "to accept the Minutes as presented." s/p

Agenda - Mike made a motion "to accept the Agenda as presented." John seconded/passed

BBLYHA Treasurer's Report (attached)
Chelle reported a checkbook balance of $7,798.88 with a total outstanding bills of $7,846.90. A total of $22,577.42 was paid out for ice bills and tournaments during October 1-November 4 time period. Lisa made a motion "to approve the Treasurer's report as presented." Lucinda seconded/passed

Team Manager Responsibilities
Chelle reported that it had previously been decided that the Team Managers would be responsible to contact those coaches and parents with an outstanding bill with the association. Until a VP is elected in December, Chelle will make those calls instead.

Thank You
Chelle Nelson expressed her thanks and appreciation of the flowers that she received from the association at the death of her father.

BBLIA Treasurer's Report (attached)
Deb Levens was not able to be present for the meeting but had submitted her written report. Balance at $33,703.97. Brice made a motion "to accept the report as presented." seconded/passed

District 10 Report John Gilbertson reported that:
Game Score Keepers/Clocks Team Managers should be trained to run the game clocks and complete the scorebook so that they can train those individuals from their teams that are responsible for these tasks at games.
Fair Play Points Emphasis "Fair Play" points where by the conduct of players can earn them points that can be beneficial to them (ie in the year end standings these "points" would increase their score in case of a tie.").
Maximum Games A total of 35 games, including tournament games, is allowed at the Squirt level.
Registration Went really well again this year--thanks again to Lisa Ramerth for doing such an outstanding job!
Team Rosters Turn them in by January 1, 2005
Forms Any and all forms needed are available on the District 10 website. ACE Coordinators are reminded that all coaches need all information.
"C" Team Games will be scheduled following Sunday.
Stop Patches Are not necessary at the Sr. Mite level or below, nor are any other patches required.
SKATE Program emphasises the importance of education and should be emphasised within the association
Lisa made a motion 'to accept the District 10 report as presented. John seconded/passed

Fundraisers
Brice reported on behalf of the BBLIA that over $60 was received from apparel purchased from All Star Embrodiery and $570.50 was made on the Christmas Wreath sale. Lisa motioned "to appect the report as presented." Julie seconded/passed.

Registration
Lisa reported that we have 1 Bantam team, 2 PeeWee teams, 2 Squirt teams, 2 Sr. Mite teams, and 2 Mini Mite teams this year. There is a total of 113 members this year. Mites sign off will be December 4, 2004. Brice made a motion "to accept the report as presented." seconded/passed

ACE Coordinator
Mi,e reported that the HEP program was excellent and he hopes parents attend within the next 2 years. Tapes and books available of presentation. There was a meeting for all coaches with the high school coach to go over the manuals recently developed and purchased.

Ice Scheduler
Final schedules will be completed and presented once the "C"/house team scheduling has been completed and given to Kim. Kim will contact head coaches for their needs/preferences and then will contact Big Lake to schedule outdoor ice for practices. It was stated that Big Lake floods their rinks in the am and in the past we have flooded them in the pm; also, we don't need to paint the boards this year.

Equipment Manager
Johna Nelson had recently submitted her resignation of this position and we are now in need of a volunteer to take one this responsibility. Suggestion was made that it would be beneficial if a coach were to take this on.

Volunteer Coordinator
Tammie Ellingson reported the Team Managers are responsible to keep track of and sign off on the team log book containing the volunteer hours completed at games. The volunteer hours completed at any "event" such as Pancake Breakfasts, Parades, Year End Banquet, etc. will be recorded by the Event Coordinator and sign off by that individual.

Arena Sub Committee
Mark Meunch was not present; Lois Pegg stated that she was no longer on that committee. The Board stated that they had no prior knowledge of that fact.

Zamboni
The zamboni owned by the association is still at Mike Buckley's place, Jerry's Auto, even though the decision was made over a year ago to move it and Mike himself has made that request several times. Brief discussion was held on whether or not it still ran and whether or not it should be kept or sold. Lucinda agreed to talk to Mike Buckley on the zamboni's condition and it's value and will attempt to sell it on eBay. Motion was made by Lisa, seconded by John and passed to accept that plan.

Nominations
The Board decided that if there was only one nomination received for a vacant Board position, that individual would be elected immediately and their position would begin. Nominations were called for and received for the following:
BBLYHA President - Chris Nelson
BBLYHA Vice-President - David Ellingson, Jason Lewis, Josh Mandler
BBLYHA Executive Officer (2 needed) - Tanya Erickson, Michele Wilkendorf, Jason Lewis, Joe Huber
BBLIA Secretary - Julie Mandler

No other nominations were received. Since there was only one nomination for the BBLYHA President, Chris Nelson, and for the BBLIA Secretary, Julie Mandler, those individuals were elected and their positions were to begin immediately. Congratulations and thank you.

Jason Lewis withdrew his name as a candidate for the Vice-President position. Motion was made "to accept the nominations as presented and amended." seconded/passed. Elections will be held at the general membership meeting at the Becker Community Center on Thursday, December 2 meeting from 7-7:15 pm. All membership households in good standing are allowed one (1) ballot.

Equipment Manager
Jason Lewis was asked to be and accepted the position of Equipment Manager. Cheryl will meet with him to go over the inventory, etc.

Open Forum
Meetings Comment was made that this was the first time that an association meeting was completed in an hour! Question was asked by the location of the meetings were changed from the high school to the Community Center. It was stated that a complaint had been received that children were in the meeting room at the school and the Community Center enables them other options; that the Board is attempting to keep the meetings within an hour so the Community Center's closing at 9 pm is not an issue any longer.
Calendars The mandatory fundraising calendars can be picked up through the Team Managers. Ticket stubs, money collected from the calendar sales and the name of the seller should be turned into the Team Managers. They in turn will turn them into Julie Vickerman.
Mini-Mites Chelle had just received the roster so November statements have not been sent out as of yet. She'll get them out to them shortly and will give them until the 30th of the month to made payment without penalty.
Bills Chelle commented on the questions received on the invoices and statements sent that the balances did not match and which to pay? She stated that the payments should be made based on the Statement
Meeting adjourned at 8:15 pm. Next meeting Thursday, December 2, 2004 at 7 pm at the Becker Community Ctr.

Respectfully submitted,
Brenda Graber,
BBLYHA Secretary